Check the funder’s instructions regarding eligible costs, the maximum funding available and the potential share of university's own funding. Remember to also check with the Research Services to see if Uniarts Helsinki has a specific budgeting template for that particular form of funding. Ask the Financial Services' Controller to check your budget. Prepare for the possibility of the funder only granting a part of the sum you are applying for; in other words, think about ways to adapt the research plan to a lower budget, if necessary.
The percentages valid at the moment are:
Please note: As the coefficients are calculated annually on the basis of the financial statement from the previous year, we recommend always checking the valid coefficients.
The full cost model is primarily used by the Academy of Finland and Business Finland.
If the funder does not use the full cost model and has specified a maximum overhead cost share, sometimes even an indirect employee cost rate, the funder’s specifications must be used.
If, on the other hand, the funder does not use the full cost model but has not specified an overhead cost share, 20% of direct expenses (excluding potential personal grants) are budgeted as overhead costs. The indirect employee cost rate is 30%.
Most funders use the additional cost model. Always check the funder’s budgeting instructions.
The overhead cost share is designed to cover any indirect expenses incurred by the project, such as facilities, telecommunications, postal and copying expenses and internal expenses such as library, research services, IT administration, HR and payroll services, financial services, communications services.
Check the salary levels to be budgeted with the HR services (see tab HR plan). Other expenses to consider may include, for example, travel, substances and materials, equipment and software and service purchases.
In addition to the budget table, we recommend including a brief verbal description of the budget in the research plan.
Senior Research Funding Advisors Tiia Saarinen and Kirsi Rinne
Controllers Miia Putkinen and Sanna Tossavainen
We recommend using Uniarts Helsinki budgeting templates to facilitate budgeting:
Dividing the overheads share, see Rector's decision on the grounds for calculating budgets of externally funded projects (in Artsi, in Finnish)
Uniarts travel guidelines (in Artsi)
Guidelines for conference activities (in Artsi)
See also tab HR plan