Publishing guide: Self-archiving

Self-archiving – how to:

• It is a good practices to check co-authors if it's ok to self-archive the publication. Request permission to publish images and other copyrighted material (by someone other than the authors themselves) online: spoken permission or granted via e-mail is enough.
• Upload the Author Accepted Macnusript version (see Glossary > "Author Accepted Macnusript") of the article in PDF format in the UniartsCRIS system when you report the publication. You can also send it to the library at lib.research@uniarts.fi.
• The library checks the publisher's policy on self-archiving. You can also verify the publisher permission and possible embargo periods yourself from the Open policy finder (formerly Sherpa Romeo).
• By sending your text to the Uniarts Helsinki Library to be deposited in Taju, you thereby give your permission for it to be published.
• Depending on the publishing agreement or the publisher’s policy, the version deposited in Taju is usually the Author Accepted Manuscript or sometimes the article that has been published in the journal (online or print), known as Version of Record.

If the article was published Open Access with a Creative Commons -license, you can self-archive it without additional permissions to Taju for long-term preservation. The library archives Open Access articles without asking, but you can ensure the long-term preservation of your publication by sending it to the library.

More information:

• self-archiving: Harri Ollikainen (harri.ollikainen@uniarts.fi), or Uniarts library's researcher services, lib.research@uniarts.fi  
• questions about copyright: Maria Rehbinder (maria.rehbinder@aalto.fi / 040 824 1500), Copyright services of arts universities
• reporting publications in UniartsCRIS: Erkki Nurmi (erkki.nurmi@uniarts.fi), Uniarts library

Social networking sites for researchers such as ResearchGate and Academia.edu offer researchers the opportunity to share and present their own publications and research results.

Self-archiving requires permission:

• from the publisher: most publishers allow self-archiving only to non-profit repositories, which the aforementioned platforms are not
• from other authors
• to use images and graphs by third parties used in the article

Long term preservation, the use of permanent identifiers (DOI, URN) or harvesting of metadata in global databases are not guaranteed in social networking sites, unlike when you self-archive in Uniarts Helsinki's institutional repository Taju.