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DMPTuuli guide: 2. Ethics and legislation

Ethical compliance

2.1 What ethical issues are related to your data management (e.g. handling sensitive data, protecting the identity of the participants, or gaining consent for data sharing)?

Describe how you will maintain ethical standards and comply with relevant legislation when managing your research throughout the whole research data life cycle. Following the guidelines regarding informing research participants is considered an ethical requirement for most research. If you are handling personal or sensitive information, describe how you will ensure privacy protection and data anonymisation or pseudonymization. Read more about data protection and research ethics in Uniarts Helsinki, and instructions for handling datasets containing sensitive personal data.

Tips for best practices

  • Check if you must submit your research for ethical review.
  • If your research is to be reviewed by an ethical committee, outline in your DMP how you will comply with the protocol (e.g., how to remove personal or sensitive information from your data before sharing it to ensure privacy protection).

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Data ownership

2.2 How will data ownership, copyright and Intellectual Property Right (IPR) issues be managed? Are there any copyrights, licenses or other restrictions which prevent you from using or sharing the data?

Describe who will own the data and how the ownership issues have been agreed upon. Describe who can issue permissions to (re)use it.

Tips for best practices

  • Contracts related to the project and any amendments to them must be handled together with the Uniarts Helsinki legal services.
  • Ownership agreements should be made as early as possible in the project life cycle.
  • According to Uniarts Helsinki’s research data policy, data produced at Uniarts Helsinki should be open by default. Consider also funders’ principles and mandates regarding copyright and IPR issues.

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