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ORCID guide: ORCID researcher identifier

ORCID iD

ORCID iD identifies you persistently, and ensures your research outputs and activities are correctly attributed to you (e.g. changes in your affiliation do not affect your ORCID iD). It automates the movement of information between you (and your activities and publications) and various systems used by publishers, funders, organizations and other services. Many publishers and funders have already integrated ORCID iD to their systems and processes, and have started to mandate it from researchers. Uniarts Helsinki recommends that researchers start using ORCID iD and add it to their publications. See below how to connect your ORCID iD with Uniarts services such as UniartsCRIS.

ORCID is a digital identifier developed by the international researcher community with which a researcher can be identified clearly, quickly, and easily. ORCID is a non-profit organization which aims to create an international researcher identification system which can be used by researchers, scientific publishers, funders, and organization administrations alike. Uniarts Helsinki is a member organization.

It only takes a moment to register for an ORCID iD. See instructions below.

Find out more about ORCID iD on ORCID's pages or the Finnish researcher identifier website (in English).

Registration

Registering your ORCID iD takes only a few minutes. You are in charge of your ORCID record: you will be able to update or add information or give other systems permission to do so. Below is more detailed information about the registration.

Registration fields

  • Your name
    • First name: Your given name, or the name you most commonly go by, is a required field.
    • Last name: Your family, surname, or last name, is not a required field, as ORCID is a global service and supports many naming conventions, but you should always include it if you have one.
  • Email addresses:
    • Primary email: Your primary email address. You will use your email address (or ORCID iD) with your password to sign in to ORCID.
    • Additional email: It is strongly recommended that you provide at least one additional email address on registration. This will ensure you can still use your ORCID record if you lose access to your primary email (after e.g. changing jobs). You can use any email address connected to your ORCID record, with your password, to sign in to the ORCID Registry.
    • Email error messages:
      • An account already exists: You will see a warning message if your email address is already associated with an ORCID iD. You cannot create a second account using the same email address. Reset your password to restore access to the account.
      • A deactivated record exists: If your email address is associated with a previously deactivated ORCID record, you can request a link to reactivate the account at the email address(es) on record. Learn more about deactivating an ORCID account.
  • Password: A password of your choice. Must be at least eight characters long and contain at least one number and one alphabetical character or symbol. Only passwords rated as "Good" or "Strong" will be accepted by the system. Consider using a password manager.
  • Visibility settings: Select your default visibility setting. ORCID recommends choosing Everyone or Trusted Parties as your default visibility setting as this will enable your information to be shared with the systems you interact with. Learn more about visibility settings.

    Screenshot from the visibility settings

  • Notification settings: Choose what kind of messages and how often you wish to receive from ORCID. You can change this preference after registration in your account settings.
  • Terms of Use: You must consent to ORCID's privacy policy and terms and conditions before you can register.
  • Human confirmation: Confirm that you are not a robot by completing the reCAPTCHA.

After completing these fields, click the Register button at the bottom of the page: Register buttin.

In most cases you will be taken to your new ORCID record, but sometimes, if one or more records with an identical name already exist in ORCID registry, you will be shown a list and prompted to check that none of them are yours. If you have never used ORCID before, then it is very unlikely that any of the listed individuals are you and you can click the “None of these are me – continue to registration” button to get your ORCID iD.

ORCID message asking to check if you already have an ORCID iD.

After submitting you will receive a confirmation email to verify your email address (also check your spam or junk folder).

ORCID message saying "Please verify your primary email address".

(Source: ORCID, retrieved 2019-02-20)

Connecting ORCID iD to Uniarts services

You can connect your ORCID iD to Uniarts ID service, and import your ORCID iD to your profile in UniartsCRIS. From UniartsCRIS researchers' publication data is exported to national publication information service and from there to Research.fi portal. Your ORCID iD travels with your publication information. An upcoming feature (2022) in the Uniarts-ORCID-integration will allow your publication information to be automatically exported from UniartsCRIS to your ORCID record.

Connect your ORCID iD at https://password.uniarts.fi > ORCID ID connect.

  1. Start by signing in with your Uniarts credentials. After login you will be forwarded to ORCID-login.
  2. Sign in with your ORCID credentials or create an ORCID iD if you don't already have one.
  3. Grant Uniarts ORCID access to your ORCID iD by clicking Authorize access:
    "Authorize access" prompt while connecting ORCID iD.
  4. After succesfully connecting the services, your ORCID iD will appear in your profile in UniartsCRIS (the following day at latest):
    ORCID iD in a user's profile page in UniartsCRIS.

Add works to your ORCID record

Works are your research outputs, including publications, data sets, conference presentations, and more. While it is possible to add works manually, ORCID recommends that you permit trusted organizations to add/update this information to add and update them for you - look for the green iD icon next time you submit a paper, book chapter, or book. Allowing trusted organizations to add information to your record ensures the data connected with your ORCID iD is authoritative and trustworthy, as well as saving you time entering information manually.

There are four ways to add works to your ORCID record yourself:

  1. Add works by direct import from other systems to import links to your publications and other works to your ORCID record from other databases. This is the recommended process because it reduces or eliminates errors, and enables a reliable connection between your ORCID iD and your works
  2. Add works by identifier (DOI, PubMed ID, or ArXiv ID).
  3. Import and export works via BibTeX (e.g. from Google Scholar)
  4. Add works manually

(Source: ORCID, retrieved 2019-02-20)

Examples on how to use ORCID iD

ORCID iD is attached to publications in UniartsCRIS and from there it goes to the national Research.fi portal.

The author's ORCID iD is part of the article's metadata and goes from the publisher to various bibliographic databases. ORCID iD is attached to the publication record already at submission stage.

ORCID iD can be linked with other researcher identifiers (Scopus Author Identifier, Web of Science ResearcherID), which allows authors to import publication information to their ORCID record from Scopus and Web of Science.

ORCID iD can be used like a signature on author's webpage, blogs, social media, CVs and e-mail.

ORCID iD enables researchers to maintain a list of publications in ORCID throughout their career, even if their affiliation, location or even name changes.

Other researcher identifiers and author profiles

There are other researcher identifiers and you can synchronize them. Uniarts supports and helps with ORCID iD.

ORCID iD:n lisäksi on myös muita tutkijatunnistepalveluita, ja tunnisteita voi synkronisoida keskenään. Taideyliopisto tukee ja opastaa ORCID iD:n käytössä.

Web of Science ResearcherID is a researcher identifier service where you can also follow your citations and h-index. You can link the ID to your ORCID.

You can follow e.g. citations of your works through Google Scholar Profiles.

Contact us

The library advises you in registering and using the ORCID iD. You can contact us via e-mail:

Harri Ollikainen, Information Specialist
harri.ollikainen@uniarts.fi
tel. 050 477 5445

Saavutettavuusseloste | Accessibility statement