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RefWorks guide: What is RefWorks

Other reference management softwares

There are quite a few reference management softwares available, from free to commercial, and proprietary to open source. One of the more popular ones is Zotero, an open source software with similar functionalities to RefWorks. It's available as a browser add-on and as a stand-alone desktop version.

Zotero logo

A comparison of reference management software (Wikipedia).

What is RefWorks

RefWorks is a reference management programme, which you can use to create your own personal database for references and files.

You can share your references with other users in Refworks.

You can add citations directly to your text document using add-ons.

It’s also easy to create a printable bibliography of your references by using Refworks.

The two versions of RefWorks

In 2016 a new version of RefWorks was introduced, and the legacy version will be gradually phased out.

You’ll have to create a user account in the new version, and you’ll find the instructions to do so in the tab “Creating a RefWorks account” of this guide (recommended alternative).

You can also choose to start using the new version by logging into the old version of RefWorks first. Once you’re logged in, you’ll see the link "Move to the newest version of RefWorks from ProQuest” on the top left corner.

Exporting the references saved in the old version to the new one is easy. See below for instructions.

Exporting references form the old version of RefWorks to the new one

Login to RefWorks. Select “Import references” after clicking on the + sign on the top row.

First, go to “RefWorks” and select “Import from another reference manager” and then “Authorize”.

You’ll be asked to login to the old Refworks, after which your references and folders will be imported to the new version.

Your references have now been imported from the old version of Refworks to the new one. The exported references are now saved in the Last imported folder, but the programme also exports all the folders that you have created in the old Refworks to the new Refworks, along with their references.

Using RefWorks after graduation

You can use RefWorks after you graduate:

  1. Go to RefWorks settings.
  2. Change your Role to Alumnus/alumna. Save your settings after every edit to make sure they are registered.
  3. Change your e-mail address to something else than uniarts-email.

If you have created your account using Login with your institution's credentials, follow step 4. If you already have created a RefWorks account, go to step 5.

  1. Scroll down to Institution credentials. Click Remove credential and save/add a new password if prompted.
  2. Login with your e-mail address and password in the future.

If you continue your studies in Uniarts later (e.g. as a graduate student) and want to login using Uniarts credentials, add your credentials from Associate credentials, and make the rest of the above changes in reverse order.

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