The University of the Arts Helsinki academic and research staff work within the total working time system. The rest of the staff works within the regular working time system. Employees working at externally funded research projects are required to allocate their working hours to the project. The staff members who work within the total working time system are allocated an annual working time of 1612 hours. This includes all the duties of a teacher: course planning, tutoring, and guidance of the students' work and other duties pertaining to said guidance. Other duties are the duties concerning the department, academy or university administration, and the production of teaching material. It is also possible to include in an employee's total working time any artistic activity and/or research related to the employee's field and performed under the name of the employer.
Work plans which contain the planned use of working time per academic year are devised annually. The plans are made and reviewed together with the head of department, who also approves them. The plans may be reviewed during the academic year.
Only effective working hours are allocated to the project based on actual hours spent on the project. Sick leaves or other absences are not allocated to the project but to the researcher’s unit (academy or research centre). If the employee allocates only part of the total working time to an externally funded project/projects, the rest of the working time (not spent on the project) is allocated to the researcher’s home unit.